Executive Assistant Support That Keeps Your Business Running
San Diego + Remote
You started your business to do what you do best—not to spend your days managing calendars, inboxes, bookkeeping, and administrative details.
Ikigai Organizing provides flexible executive assistant services for small business owners and professionals who need a trusted extra set of hands behind the scenes, so you can spend more time focused on your clients, your business, and the work that matters most.
A Thoughtful Approach to Executive Support
Organization is about creating systems that make life easier. I bring that same philosophy to executive support. Rather than simply checking tasks off a list, I look for ways to create structure, streamline processes, anticipate needs, and bring order to your business's day-to-day operations.
Who I Work With
SMALL BUSINESS OWNERS
Flexible support that adapts as your business and priorities change.
INDEPENDENT PROFESSIONALS
Reliable administrative support tailored to the way you work.
MEDICAL PROFESSIONALS
Reliable administrative support with HIPAA Business Associate compliance when required.
Executive Assistant Services
Flexible support tailored to the needs of your business. Services can be combined and adjusted as your priorities change.
CALENDAR & COMMUNICATION
Calendar & Email Management
Calendar coordination, appointment scheduling, inbox organization, prioritization, and follow-up.
Client Communication
Routine correspondence, client follow-ups, scheduling, and keeping communications organized and moving forward.
MEETINGS, RESEARCH & DOCUMENTS
Meeting Prep
Meeting coordination, agendas, presentation preparation, materials, notes, and follow-up.
Research & Reporting
Researching information, gathering and organizing data, and preparing summaries or reports to support business needs.
Document & File Organization
Creating and maintaining logical, organized digital filing systems so important information is easy to find.
BUSINESS & FINANCIAL ADMINISTRATION
Financial Administration
Invoice and expense tracking, light bookkeeping, account reconciliation, and general financial organization.
CRM & Data Entry
Maintaining client records, contact information, databases, and other business information accurately and consistently.
OPERATIONS & PROJECT SUPPORT
Vendor Coordination
Coordinate with vendors and service providers, manage scheduling and logistics, track details, and follow up to keep projects and services on track.
Project & Administrative Support
Support special projects, research, coordination, and other administrative needs that arise as your business evolves.
Don't see exactly what you need? Every business is different. Let's talk about where you could use support.
Experience You Can Rely On
Before founding Ikigai Organizing, I spent years providing executive-level administrative support at UC San Diego, including three years supporting the Dean of the School of Global Policy and Strategy. I managed complex calendars, coordinated high-level meetings and international travel, supported board activities and special projects, and worked with senior leaders, executives, and other high-profile stakeholders.
As a business owner myself, I also understand firsthand how many details compete for a small business owner's attention. I bring both experiences to my work today—professional executive support combined with the organization, flexibility, judgment, and personal attention of a small business owner.
EXECUTIVE-LEVEL EXPERIENCE
Experience managing complex calendars, communications, meetings, travel, special projects, and high-level administrative needs.
TRUST & DISCRETION
Experienced in handling confidential information with discretion, sound judgment, and attention to detail.
A BUSINESS OWNER’S PERSPECTIVE
I understand the realities of running a small business because I run one, too.